Understanding All About Software Development

With the growing demands for jobs and opportunities, the need for training programs is emerging rapidly. But have you ever thought that your training programs and workshops are actually training anyone or just keeping them busy? 

For HR and L&D professionals, managing tasks is just like a losing battle against administrative pressure, poor arrangement, and the fear that this effort will help in building skills and ROI.


Investing time and money cannot only improve performance and productivity. 

But with the right training management system, you can eliminate the frustration and build a strategic, structured system that can help to uplift your business operations, productivity, and ROI. 

What is a Training Management System?

A training management system is a centralized software that handles all the aspects of internal or commercial training. It helps the organizations or external clients in maintaining training from planning, scheduling, delivering content to tracking the progress till reporting, and managing the financial aspect. 


Now you might be thinking, how does TMS manage employee training effectively? Think of training and development in human resource management as your central command centre for all employee training. 

TMS helps the organizations and employees by: 

  • Reduces the administrative pressure on HR and L&D professionals by shifting their core focus from administrative and logistical tasks to enhancing quality and productivity for other tasks. 

  • Supports various content formats such as e-learning, virtual instructor-led training, and face-to-face sessions. 

  • Tracks the learner's progress, identifies their skill gaps, and issues certificates.

  • Generate reports on the training effectiveness and compliance. 

What is the need for a Training Management System?

Training programs for employees are like a big investment. But without a structured system, it lacks in providing value. The need for a TMS arises from the critical gap between providing training and its results. It acts as a gap between the cost and the capacity of the organizations. Here are the points that reflect the need for TMS.


  • It automates repetitive tasks like scheduling, enrollment, and reminders for trainers and L&D teams. 

  • Maintains the consistency that all employees receive the same quality of training data, materials, schedules, and records available anywhere 

  • It simplifies tracking certifications, training programs, and audit trails that are essential for regulated industries. 

  • Training & Development manages the large-scale training initiatives, complex instructor-led training that extends the enterprise or corporate activities. 

What are the main features of the Training Management System?

A training management system is built on several foundational pillars. Let’s understand how a TMS delivers efficient and productive results. By understanding these key features, you can streamline your entire training operation. Here are the main features that improve the user experience for both learners and administrators. 

Integrated Organization’s Data

  • It comprises all the necessary information in one place and removes the hassle of complicated spreadsheets and manual operations. 

  • It enhances data management and maintains accuracy by recording details like course logistics, schedules, financial transactions, and customers’ feedback and interactions.

Tracking & Compliance

  • It monitors mandatory training, certifications, and industry standards.

  • Helps in evaluating by delivering the quizzes, tests, and gathering feedback to analyze learning effectiveness. 

  • Checks the progress of employee, including their completion rates and skill development. 

Content Management & Delivery

  • Creates, uploads, and organizes the various training materials. 

  • Automates remainders, confirmations, and updates to keep he learners informed and engaged. 

  • Helps in allocating the instructors, equipment, and facilitates efficient learning alongside the digital content. 

Who Requires a Training Management System? 

When you hear about the TMS, your mind always strikes upon the training and development for human resources. However, it's a strategic tool required by organizations, major industries that are facing compliance audits and struggling to prove whether their training investments are building skills or not.

External Training Providers

  • TMS plays a significant role for the companies that sell courses and need to manage bookings, payments, schedules, and certifications for external clients. 

  • Basically, it transforms the scattered administrative tasks into efficient, automated, and scalable systems that directly support the business growth and profit for external service providers.

L&D/ HR Departments

  • For L&D, it manages instructor-led training (ILT) and virtual sessions that reduce the logistical burdens. 

  • Reduces admin workload for HR departments to focus on strategic initiatives. 

  • TMS offers scalability as the workforce grows, and it maintains consistent training. 

Multiple Industries

  • Many industries operate under strict regulations, and TMS reduces the risk of costly fines and legal issues. 

  • Provides essential audit trails for certifications, safety drills, and medical education. 

NGO’S & Membership Organizations

  • Streamlines the training process and enhances efficiency through multimedia, quizzes, and active participation. 

  • Evaluate the training effectiveness by identifying the knowledge gaps, accountability to donors, and stakeholders. 

Final Thoughts

A training management system acts as an automated assistant for your HR or L&D that automates all the time-consuming parts of training, such as chasing, tracking, and reporting.


If you’re still confused about whether you should invest in TMS? Look at your current training process this week and evaluate the results. If the management is still stuck in spreadsheets or unable to prove their team’s compliance, the right system should be adopted in the TMS. 


With Razor Infotech, you can streamline your organization’s training management system and enhance the employees’ initiatives and participation. Schedule your demo and see our working process that can be a game-changer for your business growth and learning outcomes. 


Frequently Asked Questions

What is the difference between TMS and LMS?

The training management system handles all the administrative and logistics training aspects. Whereas, learning management system focuses mainly on the delivery and management of the online and e-learning content. 


What is the use of training management software?

A training management system helps in creating courses and scheduling the sessions to register participants, and tracking the progress. 


What are the benefits of the training management system?

TMS benefits the organizations by centralizing the data, automating tasks like scheduling and reminders, improving engagement through interactive content, for tracking progress. 

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